# FWM: BPMN workflows and automation | FBI.lab-animal.net > FBI.lab-animal.net: Graphically design processes, coordinate work, track progress and connect recurring steps with the animal database. Source page: https://fbiscience.com/en/functions/fwm.html Language: English (en) Interface illustrations and interactive examples use synthetic data. The design is configurable and varies by facility. FBI Workflow Management · FWM # See your processes. Take control of workflows. Unlock their potential. From the first task to the documented completion: Bring people, decisions and data into a common process. Design processes graphically with BPMN. Keep an eye on ongoing processes and connect recurring steps with the appropriate functions of your animal database. [Try the process ↗](https://fbiscience.com/en/functions/fwm.html#bpmn-live) [Try out the control center ↓](https://fbiscience.com/en/functions/fwm.html#leitstand) [Process control center with tasks, deadlines and history - synthetic surface example](https://fbiscience.com/en/functions/assets/mockups/fwm-prozessleitstand.png) Processes, responsibilities and next steps at a glance. [Enlarge view ↗](https://fbiscience.com/en/functions/assets/mockups/fwm-prozessleitstand.png) See the full picture. Know the next step. More than a to-do list ## Individual functions are into an understandable whole. Who will take the next step? What information is missing? Where is a release waiting? FWM makes connections visible that are easily lost between individual masks, lists and responsibilities. The process model describes the common path. The ongoing process shows where a specific case is located. Tasks, deadlines and progress help the team to work on this path in a controlled manner. - 01 Understand Make processes and handovers visible together. - 02 Design Model steps, roles and decisions. - 03 Connect Connect tasks and corresponding records. - 04 Monitor Track progress, deadlines and exceptions. - 05 Improve Identify bottlenecks and adapt processes specifically. 01 · Graphical process design ## A process. A common language. BPMN – Business Process Model and Notation – represents processes as an understandable diagram. Tasks, events, decisions and responsibilities are given a visible place. [BPMN designer with roller conveyors and attached actions - synthetic surface example](https://fbiscience.com/en/functions/assets/mockups/fwm-bpmn-designer.png) A common process image connects tasks, decisions and documentation. [Enlarge view ↗](https://fbiscience.com/en/functions/assets/mockups/fwm-bpmn-designer.png) event What sets the process in motion? When does it end? Task What activity is carried out and by whom? × Decision Which rule leads to which further path? roller conveyor Where do responsibilities and handovers lie? ### A work instruction becomes a process picture. Create new processes, move existing steps, change connections and coordinate variants: The graphic editor helps with joint design. versions preserve the development path of your processes. BPMN import and export make exchange and further processing easier. Model and design belong together: For use, the appropriate steps are linked to roles, rules, tasks and approved specialist actions in your institution. Play through now ### A process comes to life. Perform a process step by step through the diagram. Make decisions and observe when the system continues working automatically. Synthetic example record · Animal 08/15 Testing and documentation Ready to start The chart can be moved sideways on small screens. Active step Already completed Automatic action Select “Start Process.” Start #### Ready for your first run? Start the example. You then take over the recording and make the decisions in the process. #### Automatic records 0 After approval, the records appear here in the sample data record. #### Event log step by step - The history begins with the process start. Interactive function example with synthetic data. All actions in this iteration take place on the local sample data set. The specific process and its records are configured for your facility. 02 · Overview and process control ## Many operations. A clear overview. From the overall picture to the individual work step: Identify open tasks, upcoming decisions and processes that need attention. Your process control center Interactive example · synthetic data North Work Area · Today Operations in the section 8 In progress 3 Waiting for release 2 attention 1 Completed 2 8 processes FWM-204 · Process details ### sample testing The documentation is available. The technical examination is waiting for a decision. Current step Technical decision Responsible: Laboratory management - 09:10 · Process created - 09:24 · Documentation added - 10:05 · Decision requested Attention: The agreed deadline has been exceeded. ### Understand the status immediately Current step, responsibility and next transition remain visible together. ### Process exceptions specifically Filters and status information help to find missed deadlines and open decisions. ### Follow the process Recognize who has processed a step and which decision determines the further path. 03 · Related tasks and records ## Record once. Continue to use in the process. FWM combines human decisions with set-up automatic actions. Existing information is available again in the next linked work step. 01 · Trigger Step completed The required information and confirmations are available. 02 · Exam Apply rule Context, rights and mandatory information determine the further path. 03 · Action Task or record A connected function takes over the released data. 04 · History Document result The processing status and the next responsibility become visible. ### Less switching between individual masks. Create a follow-up task, provide a message or execute a connected diary entry: Configured process actions save repeated entries and keep the connection to the process. ### Automatic where it technically fits. Which records are made automatically and which require conscious confirmation are determined for the respective process. Roles and access rights also apply in the process. This is how automation and professional control complement each other. 04 · Understand and improve ## Where are things going well? Where is the work left behind? A process picture shows the way. Processing statuses and time references make it clear which handovers deserve special attention. This allows discussion about improvements to specific processes. [Process evaluation with waiting times and bottleneck display - synthetic surface example](https://fbiscience.com/en/functions/assets/mockups/fwm-prozessanalyse.png) Example of an evaluation: Where is a process waiting and where is it being processed? [Enlarge view ↗](https://fbiscience.com/en/functions/assets/mockups/fwm-prozessanalyse.png) Waiting times ### Make handovers visible. Is a process waiting for documents, approval or feedback? The common course helps to distinguish causes. Process variants ### Detect loops and detours. Which questions come back again? Where is a mandatory field missing? The model and individual case provide clues for clearer processes. Improvement ### Coordinate changes in a targeted manner. Summarize steps, clarify responsibilities, collect information earlier or automate an appropriate action. Knowledge in a team ### Explain processes clearly. A common process image facilitates training, representation and coordination between work groups. One principle · many workflows ## For the positions, where work comes together. The process design is based on your organization. The following scenarios show how responsibilities, data and decisions can be combined into a clear process. 01 / Organization ### Request until release Record concerns, check for completeness, assign to a responsible person and record the decision in a comprehensible manner. capture → exam → Decision 02 / Collaboration ### Transfer without loss of information Connect required documents, completed tasks and queries with the process so that the next team continues to work in context. Editing → Handover → Feedback 03 / Documentation ### Examination until documented completion Record results, obtain an assessment and, depending on the decision, complete or complete another task. result → Review → Follow-up action FWM is associated with the data and rights of FBI.lab-animal.net. The specific process and its associated actions are configured to suit your facility. 05 · An example at the end ## Surgery and aftercare. A process that thinks ahead. The surgical topic shows the principle in a concrete case: preparation, documentation, aftercare and necessary follow-up tasks remain connected to the animal. ## OP & Aftercare Function example ✓ Preparation ✓ Documentation Aftercare & Review Completion Action document Agreed rule fulfilled: The process can be completed. Function example with synthetic data ### From the intervention to the traceable conclusion. - Preparation Check animal, permit reference and required information. - Documentation Record the implementation in the linked work step. - Aftercare Process assessment and agreed deadlines in context. - Decision Complete the process or document an action as a follow-up task. In the example, switch between normal cases and escalation. The decision path and the next work step change visibly. Example representation with synthetic data. Design and functionality are configurable and may vary depending on the facility. FBI Workflow Management ## The animal database knows your data. FWM connects your processes. Let's discuss which handovers, decisions and recurring tasks you would like to make clearer in your facility. [discuss your process ↗](https://fbiscience.com/en/contact/) [Discover all functions →](https://fbiscience.com/en/functions/index.html#funktionen)