FBI Workflow Management · FWM
From the first task to the documented completion: Bring people, decisions and data into a common process.
Design processes graphically with BPMN. Keep an eye on ongoing processes and connect recurring steps with the appropriate functions of your animal database.
More than a to-do list
Who will take the next step? What information is missing? Where is a release waiting? FWM makes connections visible that are easily lost between individual masks, lists and responsibilities.
The process model describes the common path. The ongoing process shows where a specific case is located. Tasks, deadlines and progress help the team to work on this path in a controlled manner.
Make processes and handovers visible together.
Model steps, roles and decisions.
Connect tasks and corresponding records.
Track progress, deadlines and exceptions.
Identify bottlenecks and adapt processes specifically.
01 · Graphical process design
BPMN – Business Process Model and Notation – represents processes as an understandable diagram. Tasks, events, decisions and responsibilities are given a visible place.
What sets the process in motion? When does it end?
What activity is carried out and by whom?
Which rule leads to which further path?
Where do responsibilities and handovers lie?
Model and design belong together: For use, the appropriate steps are linked to roles, rules, tasks and approved specialist actions in your institution.
Play through now
Perform a process step by step through the diagram. Make decisions and observe when the system continues working automatically.
Start the example. You then take over the recording and make the decisions in the process.
After approval, the records appear here in the sample data record.
Interactive function example with synthetic data. All actions in this iteration take place on the local sample data set. The specific process and its records are configured for your facility.
02 · Overview and process control
From the overall picture to the individual work step: Identify open tasks, upcoming decisions and processes that need attention.
The documentation is available. The technical examination is waiting for a decision.
Attention: The agreed deadline has been exceeded.
Current step, responsibility and next transition remain visible together.
Filters and status information help to find missed deadlines and open decisions.
Recognize who has processed a step and which decision determines the further path.
03 · Related tasks and records
FWM combines human decisions with set-up automatic actions. Existing information is available again in the next linked work step.
The required information and confirmations are available.
Context, rights and mandatory information determine the further path.
A connected function takes over the released data.
The processing status and the next responsibility become visible.
Create a follow-up task, provide a message or execute a connected diary entry: Configured process actions save repeated entries and keep the connection to the process.
Which records are made automatically and which require conscious confirmation are determined for the respective process. Roles and access rights also apply in the process.
This is how automation and professional control complement each other.
04 · Understand and improve
A process picture shows the way. Processing statuses and time references make it clear which handovers deserve special attention. This allows discussion about improvements to specific processes.
Is a process waiting for documents, approval or feedback? The common course helps to distinguish causes.
Which questions come back again? Where is a mandatory field missing? The model and individual case provide clues for clearer processes.
Summarize steps, clarify responsibilities, collect information earlier or automate an appropriate action.
A common process image facilitates training, representation and coordination between work groups.
One principle · many workflows
The process design is based on your organization. The following scenarios show how responsibilities, data and decisions can be combined into a clear process.
Record concerns, check for completeness, assign to a responsible person and record the decision in a comprehensible manner.
Connect required documents, completed tasks and queries with the process so that the next team continues to work in context.
Record results, obtain an assessment and, depending on the decision, complete or complete another task.
FWM is associated with the data and rights of FBI.lab-animal.net. The specific process and its associated actions are configured to suit your facility.
05 · An example at the end
The surgical topic shows the principle in a concrete case: preparation, documentation, aftercare and necessary follow-up tasks remain connected to the animal.
Agreed rule fulfilled: The process can be completed.
Function example with synthetic data
In the example, switch between normal cases and escalation. The decision path and the next work step change visibly.
Example representation with synthetic data. Design and functionality are configurable and may vary depending on the facility.
Let's discuss which handovers, decisions and recurring tasks you would like to make clearer in your facility.
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